Fitness · Personal trainers
Wirepilot AI answers your phone while you're coaching clients. It asks new enquiries about their goals and availability, explains your packages, books free consultations, and handles session changes for existing clients.
Your plan starts after 7 days unless you cancel. Cancel anytime from your dashboard.
Your personal training business
New client enquiry
Caller: Wants to lose weight and get stronger before a wedding in six months.
Receptionist: That's a great goal and a good timeline. The first step is a free 30-minute consultation. How many days a week could you train, and are mornings or evenings better?
Try it: say you want to get in shape before a wedding and book a free consultation.
Your microphone is only used while you're talking to the demo. Privacy policy
Personal trainers spend their working hours with clients, and a good trainer's attention is on the client, not the phone. Most trainers are self-employed or run small studios with no front desk, so enquiries go to voicemail during the hours people are most likely to call.
New clients often call after a moment of motivation: a new year, a doctor's advice, an upcoming wedding. If they can't get an answer then, the motivation may fade, or they'll book with another trainer who picks up.
A new training client may book sessions every week for months, sometimes years. Losing that one enquiry is a real dent in a solo trainer's income. Enquiries also come in bursts, like January, which is when missing calls hurts most.
Session changes from existing clients matter too. Rescheduling by text chains and voicemail takes time and leads to missed sessions.
Put your numbers into the missed-call calculator.
Real situations, and exactly what Wirepilot AI says and does in each one. Names, prices and times are examples; yours come from your setup.
The caller: Wants to lose weight and get stronger before a wedding in six months.
The receptionist says: “That's a great goal and a good timeline. The first step is a free 30-minute consultation. How many days a week could you train, and are mornings or evenings better?”
What it does: Captures goals, timeline and availability, books a consultation and sends the lead summary.
The caller: Asks what training costs.
The receptionist says: “Sessions are $75 each, or $65 each in a package of ten. Most clients start with two sessions a week. Would you like a free consultation?”
What it does: Shares your approved pricing and books.
The caller: An existing client needs to move tomorrow's session.
The receptionist says: “No problem. I have Thursday at 6 a.m. or Friday at 7 p.m. Which works?”
What it does: Moves the session in your calendar and confirms.
The caller: Has a bad knee and asks if training is safe.
The receptionist says: “Your trainer will ask about your knee at the consultation and plan around it. If you're under a doctor's care, it's worth checking with them too.”
What it does: Doesn't give medical advice. Notes the injury for the trainer.
The caller: Lives in another city and asks about online training.
The receptionist says: “We offer online coaching with a custom program and weekly check-ins. I can book a video consultation.”
What it does: Explains your online offer and books a video call.
The caller: Wants to buy a pack of sessions as a birthday present for their partner.
The receptionist says: “What a great gift. I'll text you the link for our session packs, and when your partner is ready, they can call us to book their free consultation first.”
What it does: Texts your gift or package link and adds a note so you know a gifted client may be calling.
Goals, timeline and availability captured on every enquiry. See lead qualification.
Free consults booked into your calendar. See appointment booking.
Clients move sessions without a text chain.
Summaries between sessions. See summaries.
We set up:
Trainers who get the most from it read each new-lead summary before the consultation. Walking in already knowing a client's goal and timeline makes the first conversation much easier to turn into a program.
Trainers also use the receptionist to protect their coaching time. Instead of answering enquiries between sets or replying to texts late at night, you get one tidy summary per lead: their goal, their timeline, when they can train and whether they've worked with a trainer before. You decide who to call first, and every consultation starts with context rather than small talk.
Wirepilot AI books consultations and sessions into Google Calendar, Calendly, Acuity or Cal.com. On Growth and Pro, new leads can go into GoHighLevel, and follow-up tasks into Todoist.
Best fit
300 minutes included, then $0.45/min
Starter is ideal for solo trainers: 300 minutes, booking, lead qualification and summaries, English and French. Small studios with several trainers may prefer Growth.
Free setup. 7-day free trial. No contract.
Yes. It asks about goals, timeline, experience and availability, and books a consultation.
Yes, exactly as you set them.
No. It books consultations with you for that.
Yes, it moves sessions in your calendar and confirms by text.
If you miss even a few enquiries a month while coaching, one new client can cover the cost. Try the calculator.
Yes, with a video link from your booking tool.
Yes. It explains whether you train at a gym, a private studio, clients' homes or outdoors, and any gym access requirements.
Yes. If you offer partner or small-group sessions, it explains the pricing and books a consultation for both people.
We set it up for you, free. Try it for 7 days, or book a 20-minute demo and hear it handle calls like yours.
Your plan starts after 7 days unless you cancel. Cancel anytime from your dashboard.
